1.2The countersignatory or ID checker will need to be provided with valid, original ID documentation or verified photocopies. A verified photocopy is where a photocopy of the documentation has been taken by a member of staff and they then sign and date the photocopy stating that they have seen the original copies.

1.3Countersignatories or ID checkers must at least see one document from ‘Primary Trusted Identity Credentials (Group 1)’ PLUS 2 additional documents from either ‘Group 1’ or ‘Group 2a - Trusted Government Documents’ or ‘Group 2b – Financial and Social History Documents’; one of which must verify the applicant’s current address. Each of the three pieces of ID MUST verify one of the following: applicant current name, current address, and date of birth. You must not use a piece of ID twice for these purposes.

1.4If the applicant is unable to provide a document from Group 1, the countersignatory or evidence checkers must see at least one document from ‘Group 2a’ PLUS 2 documents from either ‘Group 2a or 2b’; one of which must verify the applicant’s current address. The applicant will then need to read and complete the ‘Declaration form’ (which can be found in Appendix 1) to allow the DBS Team to conduct an external ID check with a ‘Third Party’ to establish their name and living history footprint.

1.5Please see below for a list of valid identity documents. Please note, photocopies are not acceptable.

2. List of Valid Identity Documents

2.1 UK Nationals

Group 1: Primary Trusted Identity Credentials

Document	Conditions
Passport	Current and valid. Any nationality.
Biometric residence permit	UK
Photo-card driving licence	Full or provisional. UK, Isle of Man and Channel Islands
Birth Certificate (issued within 12 months of birth	UK, Isle of Man, Channel Islands – including those issued by UK authorities overseas e.g. embassies, High Commissions and HM Forces
Adoption Certificate	UK and Channel Islands

Group 2a: Trusted government documents

Document	Conditions
Photo-card driving licence	Full or provisional. All countries outside the UK (excluding Isle of Man and Channel Islands)
Old-style paper version driving licence	Full or provisional. UK, Isle of Man and Channel Islands
Birth certificate (issued more than 12 months after the time of birth)	UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate	UK and Channel Islands
HM Forces ID card	UK
Firearms licence	UK, Isle of Man and Channel Islands
Immigration document, visa, or work permit	Valid only for roles where the applicant is living and working outside of the UK. Immigration document, visa or work permit must relate to the non-UK country in which the role is based

Group 2b: Financial and social history documents

Document	Notes	Validity
Bank or building society statement	UK and Channel Islands	Issued in last 3 months
Bank or building society statement	Countries outside the UK – must be issued from a branch in the country where the applicant lives and works	Issued in last 3 months
Bank or building society account opening confirmation letter	UK	Issued in last 3 months
Credit card statement	UK	Issued in last 3 months
Utility bill	UK (does not include mobile telephone bill)	Issued in last 3 months
Benefit statement, e.g. Child Benefit, Pension	UK	Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, e.g. from the DWP, the Employment Service, HMRC	UK and Channel Islands	Issued in last 3 months
Mortgage statement	UK	Issued in last 12 months
Financial statement, e.g. pension or endowment	UK	Issued in last 12 months
P45 or P60	UK and Channel Islands	Issued in last 12 months
Council Tax statement	UK and Channel Islands	Issued in last 12 months
Letter of sponsorship from future employment	Non-UK only – valid only for applicants residing outside of the UK at time of application	Must still be valid
EEA National ID Card	European Economic Area (EEA)	Must still be valid
Irish Passport Card	Ireland – cannot be used with an Irish passport	Must still be valid
Cards carrying the PASS accreditation logo	UK, Isle of Man and Channel Islands	Must still be valid
Letter from headteacher or college principal	UK – for 16- to 19-year-olds in full time education – only used in exceptional circumstances if other documents cannot be provided	Must still be valid

2.2 Non-UK Nationals

The DBS identity checking process corresponds with right to work checks to assist employers to prevent illegal working in the UK. Non-UK nationals applying for paid work are required to provide a document from the list below to complete a DBS application.

Group 1a: Primary identity documents for non-UK nationals

Document	Conditions
Irish passport or Irish passport card	Current and valid. Showing that the holder is a national of the Republic of Ireland
Home Office document	Current and valid. Issued to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the UK indefinitely
Home Office document	Current and valid. Issued to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the UK for a time limited period and to do the type of work in question
Biometric immigration document (Biometric residence permit)	Current and valid. Issued by the Home Office indicating that the named person can stay indefinitely in the UK, or has no time limit on their stay in the UK
Biometric immigration document (Biometric residence permit)	Current and valid. Issued by the Home Office indicating that the named person is currently allowed to stay in the UK and can do the work in question
Passport	Current and valid. Endorsed to show the holder is exempt from immigration control, can stay indefinitely in the UK, has the right of abode in the UK or has no time limit on their stay in the UK
Passport	Current and valid. Endorsed to show the holder can stay in the UK and do the type of work in question
Application registration card	Current and valid. Issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service
Immigration Status Document	Current and valid. Containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and can do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer
Immigration Status Document	Current and valid. Containing a photograph issued by the Home Office to the holder with an endorsement indicating that the named person can stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer
Frontier worker permit	Current and valid. Issued under regulation 8 of the Citizens’ Rights (Frontier Workers) (EU Exit) Regulations 2020.
Home Office document	Current and valid. Showing that the holder has made an application for leave to ender or remain under Appendix EU to the immigration rules on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
Positive Verification Notice	Issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question
Online evidence of immigration status	Current and valid. Either via the View and Prove service or using the BRP or BRC online service. Issued by the Home Office to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question. Note: this includes the EUSS digital status confirmation

Please note, once a non-UK applicant has selected one of the documents from this list, they can then choose their additional ID from any appropriate documents listed in Group 2a and 2b.

3. Checking Driving Licences

Do not accept licences, other than those stated in the list of valid identity documents.

English, Welsh and Scottish driving licence numbers contain information about the applicant’s name, sex and date of birth. This information is written in a special format but can be gleaned and matched against the information provided by the applicant in Section A.

Please note that the date of birth on English, Welsh and Scottish driving licences, issued before 1977, is not recorded as a separate entry on the licence. The date of birth can be deciphered from the driving licence number and checked against the date of birth field on the application form.

For example, the format of the number for Christine Josephine Robinson, born 2 July 1975

R O B I N 7 5 7 0 2 5 C J 9 9 9 0 1

N N N N N Y M M D D Y I I C C C C C

N = 1st five letters of the surname (if the surname begins MAC or MC it is treated as MC for all).

Y = YEAR of birth.

M = MONTH of birth (In the case of a female, the number represented by the first M will have the value 5 added to the first digit e.g. a female born in November (i.e. 11) would display ‘61’ in the MM boxes or if born in February (i.e. 02) would display ‘52’).

D = DAY of month of birth.

I = Initial letter of the first two forenames - if only one, then 9 will replace the second letter. If the licence indicates that the applicant has a middle name, ensure that one has been provided in Section A.

C = Computer generated.

For Northern Ireland; Isle of Man and Jersey driving licences the licence number is in a different format. The licence number is unique to the driver and the ‘name’ or ‘date of birth’ validation, as shown above, cannot be used.

4. How do I check for indicators of fraud?

Always check for signs of tampering when checking identity documents. Documents should be queried if they display any signs of damage, especially in the areas of personal details such as the name and the photograph.

Please follow the link below for further guidance:

https://www.gov.uk/government/publications/dbs-identity-checking-guidelines/id-checking-guidelines-for-dbs-check-applications

5. DBS Certificate

Once the check is completed, DBS will send a certificate listing the results to the applicant. The employer will have to ask the applicant to see the certificate.

6. Security Features

Certificates have security features to prove they’re genuine, including:

A ‘crown seal’ watermark repeated down the right side, visible both on the surface and when held up to the light

A background design featuring the word ‘Disclosure’, which appears in a wave-like pattern across both sides of a certificate; the pattern’s colour alternates between blue and green on the reverse

Ink and paper that change colour when wet

The security features for a CRB certificate issued before 1 December 2012 are the same as for the DBS certificate.

Appendix 1

External ID Check Declaration Form

Declaration

In line with the enhancement of the Disclosure and Barring Service’s (DBS’s) identity checking process which was introduced in September 2012, I understand that I must produce relevant documents to comply with the identification checking guidance to establish my identity.

On this occasion, I am unable to produce those documents and do not meet the requirement that is outlined in ‘route one’. To comply with this process, I understand that the County Council will conduct an ID check where my personal information on the DBS disclosure application form will be sent to Experion (the Third Party), to establish my name and living history footprint.

I hereby give my consent to the County Council sharing my personal information with the Third Party for this purpose.

I hereby give my consent to the County Council sharing my personal information with the Third Party for this purpose.
Signed:
Printed name:
Date:
Confirm 5 year address history with dates from and to:

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